ARIZONA GAME AND FISH DEPARTMENT INTER-OFFICE MEMO TO: Glen Dickens, Chief, Funds/Planning FROM: Donald M. Turner, Field Operations Coordinator SUBJECT: Job Description, Statewide Shooting Ranges, July 1, 1997 through June 30, 1998:Project W98S, Segment 2. DATE: May 13, 1997 Please find attached the Annual Work Plan for the Statewide Shooting Ranges Project. This represents five job descriptions. Job 1: Statewide Shooting Range Administration (06515) Job 2: Ben Avery Shooting Facility Administration (06519) Job 3: Ben Avery Shooting Facility Operation (06518) Job 4: Ben Avery Shooting Facility Maintenance (06517) Job 5: Ben Avery Shooting Facility Redevelopment (06516) Summary Project Costs: PSE $187,400 ERE 67,200 Travel 5,500 AOO 564,000 COE 0 Veh. Mileage 28,400 TOTAL $852,500 BASF09:051397A JOB DESCRIPTION State: Arizona Project Number: W98S Seg 2 Project Title: STATEWIDE SHOOTING RANGES Job Title: STATEWIDE SHOOTING RANGE ADMINISTRATION Job No: 1 (06515) Project Period: From: July 1, 1997 To: June 30, 1998 I. Objective: To administer the statewide shooting range program on statewide shooting ranges by providing a focal point for assistance to the shooting range operators via providing a forum and contemporary information and advice on: range safety, operations, maintenance, and development; procurement of grants and funds; range planning; firearms training and education programs; and all other aspects relating to shooting range management and project goals. II. Segment Objectives: 1. To provide project leadership of Statewide Shooting Ranges Project. 2. To administer shooting grants. 3. To attend seminars and presentations. 4. To exchange information with other range users. 5. To provide consultation with other range management personnel and user groups. III. Procedures: 1. Communications will be established with other range operators within the state. A mailing data base will be established and maintained. 2. The grants program will be administered. Locations and records will be inspected and monitored to ensure the most efficient use of grant monies. 3. Various range and firearms seminars will be attended with the project being represented. 4. Procedures for safe range operation will be shared with other range operators. The project leader will provide information and personal visitations to ranges requesting assistance or input. New ranges and new projects will be reviewed to ensure project goals are being addressed. IV. Location of Work: State of Arizona V. Personnel Assignments: Project Leader 200 hours VI. Job Costs: PSE $ 4,500 ERE $ 2,600 POS $ In-State Travel $ 500 Out-of-State Travel $ 0 AOO $ 2,500 Vehicle Mileage $ 350 TOTAL $10,450 JOB DESCRIPTION State: Arizona Project Number: W98S seg 2 Project Title: STATEWIDE SHOOTING RANGES Job Title: BEN AVERY SHOOTING FACILITY ADMINISTRATION Job No: 2 (06519) Project Period: From: July 1, 1997 To: June 30, 1998 I. Objective: To administer the Ben Avery Shooting Facility as a focal point of a state wide range program. To operate and manage the facility including the trap and skeet ranges with an emphasis on range safety, facility security, fire protection, facility sanitation, facility maintenance, facility operations including public user groups and volunteer coordination, scheduling, cooperative agreements, public firearms education, development of long range plans, and public use. BASF management priorities have been established as: SAFETY, SECURITY, OPERATIONS, SANITATION, PUBLIC RELATIONS. II. Segment Objectives: 1. Planning: for the redevelopment of BASF: completion of a 10 year plan: project planning documentation; tactical and situational anticipations and responses; anticipating needs for goods and services. 2. Organizing: daily, weekly, yearly activities at BASF in conjunction with user groups; use and care of facility, grounds, buildings, and improvements. 3. Staffing: preparation of a BASF procedures manual; staff training, including first aid, range safety, various techniques for public assistance and security ; supervising personnel (staff, volunteers, hosts, and reserves) and ancillary duties associated with supervision; Anticipating increased staffing levels as appropriate; supplying personnel with items necessary for safe and efficient work accomplishment. 4. Directing: Oversight of work products and personnel to product safe, effective, efficient, and user friendly programs; 5. Coordinating: Working with BASF personnel to ensure smooth operation and integration of project goals; meeting and working with BASF user groups to ensure public cooperation and input into range operation and management; meeting and working with non-range user groups, civic leaders, community representatives to gain and enhance cooperation with range use and management; coordinating with groups for donations for BASF improvement/redevelopment projects; co-ordinating with commercial groups for increased non-traditional use; co- ordinating with other governmental agencies regarding compliance testing and reporting requirements. 6. Reporting: Preparation of various written instruments required or necessary to provide updates, status, projections, progress, needs, etc. of BASF programs. Verbal reports to supervisors and others are necessary. Completion of testing and reports as may be required by other governmental agencies. 7. Budgeting: Establishment, monitoring, and managing of BASF budget, including proper procedures for project income management; auditing and oversight functions as necessary. III. Procedures: 1. A 10 year BASF planning process will be completed and input sought from BASF clubs and various user groups. 2. Equipment and supplies necessary for the operation and maintenance of the BASF will be ordered within state laws and department policies. 3. Oversight of daily, weekly, and yearly activities at BASF will be provided with emphasis on providing quality services to the public. The facility will be kept at high standards for use and service. 4. All supervisory activities concerning BASF personnel and volunteers will be completed in accordance with applicable regulations and policies. 5. A BASF procedures manual will be produced which will be used for staff training and reference. As this is a new project it is critical that all employees and volunteers share the same vision as to the project's goals and objectives and to the quality of public services expected. 6. Meetings of BASF clubs and user groups will be attended to provide leadership and coordination with the various users of the facility. Donations for redevelopment will be solicited, and a community outreach program will be established. In addition, activities which will lead to increase use of the facility by all segments of the public will be pursued as well as activities focused on junior and women participation. 7. Reports, updates, and other governmental documentation will be completed as necessary. 8. Oversight and monitoring of the Facility budget, income receipt and deposit, proper reporting and audit procedures will continue in accordance with appropriate audit standards, rules and regulations. 9. Employees will be trained in firearms safety and education, and in those areas focused on people management and public relations. Quality service delivery and innovative approaches to problem solving will be encouraged for all BASF personnel and volunteers. 10. The Chief Range Master will oversee all aspects and personnel of Jobs 2, 3, 4 and 5. IV. Location of Work: Ben Avery Shooting Facility 4044 West Black Canyon Blvd. Phoenix, Az 85282 V. Personnel Assignments: Chief Rangemaster 1,000 hours VI. Job Costs: PSE $ 9,100 ERE $ 5,200 POS $ In-State Travel $ 500 Out-of-State Travel $ AOO $ 1,000 Vehicle Mileage $ 350 TOTAL $16,150 JOB DESCRIPTION State: Arizona Project Number: W98S seg 2 Project Title: STATEWIDE SHOOTING RANGES Job Title: BEN AVERY SHOOTING FACILITY OPERATION Job No: 3 (06518) Project Period: From: July 1, 1997 To: June 30, 1998 I. Objective: To operate the Ben Avery Shooting Facility as a safe complex for shooting oriented programs including: scheduling of competitive events, training, hunter education, sight in services, buildings, and campsites; oversight of safe shooting programs; community outreach and spectator services; community involvement via donations and volunteer efforts; coordination with approximately 80 user groups; public information and relations; wildlife oriented information programs. II. Segment Objectives: 1. Provide for a safe shooting facility for use by the general public, competitive events, training events, and wildlife based educational events. This includes facility protection, security, and public regulation necessary to maintain a safe environment. 2. Provide for a supervised main public range for use by the general shooting public from 7 AM until dark Wednesday through Sunday. 3. Provide for an archery range for use by the general archery public from 7 AM until dark Wednesday through Sunday. 4. Provide for trap and skeet range for use by the general public, competitive, and training events during reasonable hours. 5. Provide for all ranges to be used concurrently and safely for a variety of competitive and training events. 6. Provide a 98 space campground for use by shooters participating in BASF matches and activities. 7. Provide spectator services in the form of parking, information, and internal transportation as appropriate. 8. Provide office support for the functioning of the facility which includes but is not limited to: invoice issuance and receipt, scheduling of ranges, buildings, and campgrounds, funds receipt and deposits, volunteer scheduling and reporting, completion of Department and range procedures. 9. Provide marketing, advertisement, public and user group cooperative activities in regard to promoting and completing project objectives. 10. Provide a community outreach program in order to increase usage of the facility, and to promote and complete project objectives including but not limited to firearms education and clinics, summer camps, gun show displays, tourist and RV show displays, gift certificate, high school education programs, commercial tours, increase youth participation via junior shooting programs, increase female participation via clinics and special programs. III. Procedures: 1. Activities will be accomplished in compliance with all applicable laws, rules, regulations, and policies. 2. Innovation and utilization of "state of the art" techniques will be fostered, encouraged, and implemented. 3. The facility will operate at a high level of service delivery including public relations, proper business and personnel management, public service, facility protection, and public education. IV. Location of Work: Ben Avery Shooting Facility 4044 West Black Canyon Blvd. Phoenix, Az 85282 V. Personnel Assignments: Chief Range Master 400 hours Range Master 1,600 hours Range Master 1,600 hours Range Master 1,600 hours Office Manager 1,900 hours Range Maintenance Specialist 400 hours Range Groundskeeper 100 hours VI. Job Costs: PSE $ 86,900 ERE $ 29,700 POS $ In-State Travel $ 2,250 Out-of-State Travel $ AOO $ 30,250 COE Vehicle Mileage $ 13,850 TOTAL $ 162,950 JOB DESCRIPTION State: Arizona Project Number: W98S seg 2 Project Title: STATEWIDE SHOOTING RANGES Job Title: BEN AVERY SHOOTING FACILITY MAINTENANCE Job No: 4 (06517) Project Period: From: July 1, 1997 To: June 30, 1998 I. Objective: To maintain the Ben Avery Shooting Facility as a safe complex for shooting oriented programs, and provide acceptable standards for facility safety, facility security, and safe public use. II. Segment Objectives: 1. Maintenance of infrastructure of BASF which includes but is not limited to normal maintenance functions of buildings, vehicles, equipment, supplies, roadways, parking lots, fences, impact berms, safety berms, fire breaks, signs, water systems, range and target devices, canopies, electrical systems, moving target systems. 2. Custodial tasks for BASF infrastructure which are associated with janitorial functions of buildings, parking lots, trash removal. 3. Landscape tasks for BASF infrastructure including irrigation of vegetation, lawn mowing, trash removal, herbicide spraying, vegetation trimming and removal. III. Procedures: 1. Due to a lack of maintenance by the previous lessee, the facility will be in an accelerated maintenance mode. General clean up and trash removal will occupy a large percentage of time. Several maintenance activities will be accomplished by volunteers. In addition, corporate donations will be solicited to request solutions of special maintenance needs. The maintenance specialist will oversee volunteer assistance in the maintenance activities, as well as be responsible for ordering and maintaining supplies necessary to complete maintenance activities. 2. Due to the use of the facility, custodial activities will be continuous as needed, however, Monday and Tuesdays will be emphasized as primary custodial days. The custodian will oversee volunteer assistance in the custodial activities, and well as be responsible for ordering and issuing supplies necessary to complete custodial activities. 3. Landscaping, including herbaceous spraying will be continuous as needed. The custodian will oversee the landscaping activities as well as the volunteer assistance in this area, and will be responsible for ordering and maintaining supplies necessary to complete custodial activities. It is estimated that landscaping will constitute 50% of the Range Custodian's time. IV. Location of Work: Ben Avery Shooting Facility 4044 West Black Canyon Blvd. Phoenix, Az 85282 V. Personnel Assignments: Chief Range Master 400 hours Range Master 400 hours Range Master 400 hours Range Master 400 hours Office Manager 100 hours Range Maintenance Specialist 1,600 hours Range Groundskeeper 1,900 hours VI. Job Costs: PSE $ 86,900 ERE $ 29,700 POS $ In-State Travel $ 2,250 Out-of-State Travel $ AOO $ 30,250 COE Vehicle Mileage $ 13,850 TOTAL $ 162,950 JOB DESCRIPTION State: Arizona Project Number: W98S seg 2 Project Title: STATEWIDE SHOOTING RANGES Job Title: BEN AVERY SHOOTING FACILITY REDEVELOPMENT Job No: 5 (06516) Project Period: From: July 1, 1997 To: June 30, 1998 I. Objective: To redevelop the Ben Avery Shooting Facility with on site projects designed to reduce maintenance costs, improve safety for the users and security of the facility, increase numbers of concurrent users, increase efficiency, and improve safe firearms, archery, and outdoor public education and recreation. II. Segment Objectives: Finalize draft redevelopment list. Focus is on safety and concurrent use of ranges for expanded user demands. Facility infrastructure to be surveyed for redevelompent projects dependant on facility management objectives. Waterline gate valves needed to be located and replaced. All are frozen open. Activity center needs new roof, insulation, heat pump, replace gas water heater, install patio cover and west side storage room, repair ceiling. Contract an engineering survey to determine status of water system and provide estimates for its repair. Facility buildings need roofs fixed and insulated. Sunfilm south and west windows The range needs to be "blue staked" and all information placed on GIS system. The overflow parking lot needs to be expanded on south side of Calle Silhouette, size needs to be doubled to the east. III. Procedures: 1. An "engineer in training" (EIT) will continue to be assigned to provide engineering estimates, construction oversight, and work scoping documentation. 2. Redevelopment projects will be completed by corporate donations, or by contractual personnel. 3. Applicable environmental assessments will be completed by Phoenix based staff. IV. Location of Work: Ben Avery Shooting Facility 4044 West Black Canyon Blvd. Phoenix, Az 85282 V. Personnel Assignments: Engineer in Training VI. Job Costs: PS&E $ ERE $ POS $500,000 In-State Travel $ Out-of-State Travel $ AOO $ Vehicle Mileage $ TOTAL $500,000